Key Attributes

The key qualities we’re seeking in the Bilingual Administrative Assistant position include:

Key Attributes

The key qualities we’re seeking in the Administrative Assistant position include:

• • Energetic & Motivated: A motivated person is someone who has a strong desire to achieve a goal and is willing to do whatever it takes to achieve that goal. They are usually very driven and focused, and they never give up easily. Motivated people are also typically very organized and disciplined. They are trusted by others, focused and have great confidence in their own abilities. They are more comfortable with new people, places and experiences.
  • An Organizer: You’re known by those around you for your organizational skills—no detail is too small to fall through the cracks. You are trusted to take ownership of a task and report back on your progress. From goal setting through to execution, you play an integral role in motivating teams to deliver high-quality products in a technical, deadline-driven environment. You enjoy a blend of working in teams and working independently.
  • Detailed Oriented: You are someone who pays close attention to the finer points, small elements, and specific aspects of a task, project, or situation. This quality involves being thorough, meticulous, and careful in one’s approach, with a focus on accuracy and completeness. A detail-oriented individual is likely to notice and address the minutiae that others might overlook.
  • You’re interested in learning about new tools of trade to do your job even better.

How You’ll Be Involved

You will work closely with our Administration group and Project Teams, acting as an operational support for our EastPoint Team. A high level of these areas within the position include, but are not limited to:

• Support the senior management team whenever necessary (typing letters and memos, formatting and quality checking formal reports or specifications, and meeting minutes. This will help gain further familiarity with business operations).
• Document control for projects, including project filing.
• General administrative tasks such as calendar management, expense submission, filing, and creating templates for teams as required.

The varied responsibilities of the Administrative Assistant will require you to be friendly, proactive, versatile and have a keen eye for detail. Ideally, being self-motivated, trustworthy, and competent in prioritizing and working with little supervision will be an asset for this position. The willingness to learn and be able to support other team members that may require it is key, as is having excellent oral and written communication skills, and being able to organize workloads using tools within Microsoft Office Suite.

Skills / Training Requirements

• Highly experienced and skilled in Microsoft Word and Adobe Acrobat.
• Strong verbal & written communication skills.
• Familiarity with technical documents and/or formal reports is an asset.
• Strong time management skills to meet deadlines for client-facing meetings and documentation; coordinating and collaborating with interdisciplinary teams.
• Attention to detail, enjoy working independently, as well as collaboratively with project team. Self-time management on multiple assigned tasks is imperative.
• A degree or certificate in Business Administration, Communications, or Office Administration would be an asset, or the equivalent experience is acceptable.
• French as a first or second language could be an asset.
• 1-2 years of related experience in a professional services firm is an asset.